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Proposal Express
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About
Date of Rollout: April 24, 2006 (Phase 1)
What is RAS?
- An integrated part of the UCSF PeopleSoft financial system to help manage Research Administration activities
- An integration of pre-award and post-award processing by Departments, Office of Sponsored Research (OSR), and Extramural Funds Accounting (EMF)
How will the UCSF campus benefit from RAS?
Improved service and enhanced individual staff effectiveness
- Access to data needed to deliver quality services
- Expedited processing
- Minimized duplicate data entry
- Reduced redundant manual activities
Process improvements for cost and time savings
- Eased coordination
- Enhanced reporting capabilities
Improved controls and compliance
How will Departments use RAS?
In Phase 1:
Grants Analysts will use RAS to:
- Enter proposal data in Proposal Express
- View Sponsor negotiations
- View award profile
- View and download award documents, including the Award Notice and Award Synopsis
- Generate reports for PIs, including: 1) PI portfolio reports on proposals and awards and 2) Budget Status and Projection Reports
Plans for Phase 2:
Grants Analysts will use RAS to:
- Prepare detailed proposal budgets
- Generate NIH and additional Sponsor forms
Principal Investigators will be able to use RAS to:
- View their proposal and award portfolios
- Attach biosketches and other support documents
How will OSR use RAS?
- Review and approve proposals
- Track submissions to Sponsors
- Record Sponsor communications
- Attach award documentation
- Create award record from Proposal Express
- Notify EMF and Departments
How will EMF use RAS?
- Set up F&A and other project-related data
- Set up billing instructions
- Review cost sharing commitments
- Assign DPA-Fund-FYs
- Produce Award Synopsis
- Notify PIs and Departments
- Manage F&A, Billings, Drawdowns, Deposits, Payments, Receivables and Collections
- Monitor due dates for financial reporting
- Close awards
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